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ActiveCampaign Migration Program Assistant
Reports To: Audience Chair
Overview:
The American Marketing Association, New York Chapter, is embarking on a strategic transition from MailChimp to ActiveCampaign to enhance our marketing automation capabilities and audience engagement strategies. We are seeking a dedicated volunteer to assist the Audience Chair in managing the execution steps of this migration program. This role is crucial for ensuring a smooth transition, maintaining data privacy standards, and optimizing our contact management processes. The volunteer will work closely with AMA New York staff and Blacfox staff, acting as the program owner under the guidance and oversight of the Audience Chair.
Key Responsibilities:
• Assist in planning and executing the migration of contact databases from MailChimp to ActiveCampaign.
• Work collaboratively with internal teams and external partners to ensure a seamless transition.
• Monitor and manage data privacy requirements to comply with legal standards.
• Handle database management nuances, including unsubscribes, duplicate contacts, and data integrity.
• Support the parallel run of MailChimp and ActiveCampaign if needed, identifying and addressing potential challenges.
• Contribute to the development and implementation of best practices for campaign management in ActiveCampaign.
• Facilitate communication and coordination between all stakeholders involved in the migration process.
Skills and Qualifications:
• Experience in managing or migrating contact databases; familiarity with MailChimp and ActiveCampaign preferred.
• Understanding of data privacy laws and regulations.
• Basic knowledge of campaign management software and best practices.
• Ability to identify and troubleshoot potential issues in database management, such as handling unsubscribes and duplicates.
• Strong organizational skills and attention to detail.
• Excellent communication and collaboration abilities.
• Problem-solving mindset, with the capacity to think through and prepare for various eventualities in the migration process.
• Commitment to the mission and values of AMA New York and the ability to work effectively as part of a team.
Commitment:
The volunteer should be prepared to commit a specified number of hours per month (to be determined based on the project phase and requirements) for the duration of the migration program. This role is a volunteer position, and as such, it is unpaid.
Application Process:
Interested candidates are invited to speak to the Volunteer Chair on the AMA Board.
Closing Statement:
This is an exceptional opportunity to contribute to a significant project within a leading marketing organization. The volunteer will gain invaluable experience in project management, database migration, and marketing automation platforms, working alongside experienced professionals in the field. Join us in making a lasting impact on the AMA NYC’s ability to connect and engage with our audience more effectively.
Newsletter Lead
Role Overview:
The Newsletter Lead is responsible for managing the creation and distribution of the organization’s membership focused newsletter. This role involves curating content, coordinating with contributors, and ensuring the newsletter aligns with the organization’s goals and engages the target audience.
Key Responsibilities:
- Develop and execute the newsletter content plan and coordinator social media posts
- Coordinate with team members and contributors to gather content.
- Design and format the newsletter using appropriate tools or platforms.
- Review and edit content for clarity, accuracy, and consistency.
- Manage the distribution process with Ruth and monitor engagement metrics to evaluate effectiveness.
- Ensure the newsletter reflects the organization’s voice and mission.
Student Outreach Ambassador
Role Overview:
The Outreach and Recruitment Lead is responsible for driving efforts to attract new members and expand the organization’s reach within New York City Universities and Colleges. This role involves developing and executing outreach strategies, building relationships with potential members, and managing recruitment campaigns to grow the organization’s community.
Key Responsibilities:
- Along with Membership Chair, develop and implement strategies to recruit new members and engage potential audiences at New York City Universities and Colleges
- Create and manage outreach campaigns across various platforms and channels.
- Build and maintain relationships with school organizations and other stakeholders.
Director of Creative Services – Programming
Role Overview:
We seek a dedicated and organized individual to join our team as the Director of Creative Services – Programming. In this role, you will coordinate and oversee all creative needs related to programming and sponsorship, ensuring high-quality content delivery in collaboration with the programming chairperson.
Key Responsibilities:
- Coordinate creative efforts for programming and sponsorship needs.
- Oversee and manage graphic designers, video creators, and other creative contributors.
- Manage the schedule for creative content delivery, ensuring timelines are met.
- Ensure appropriate licensing is obtained for all creative assets.
Qualifications & Requirements:
- Minimum of 5 years of leadership experience in creative services.
- Basic understanding of design applications and processes (direct design skills are not required).
- Commitment of 8 hours per month, with flexible scheduling (outside of regular business hours is possible).
- Ability to respond to communications within 24 hours.
This volunteer position offers an excellent opportunity for someone with a background in creative services who is passionate about contributing to a dynamic team.
Director, Creative Services – Marketing Hall of Fame
Role Overview:
The Marketing Hall of Fame seeks a dedicated volunteer to fill the role of Director of Creative Services*. This is a unique opportunity to contribute to a prestigious program by coordinating and overseeing all creative needs for the Marketing Hall of Fame.
Key Responsibilities:
- Coordinate all creative requirements, including graphic design, video production, and other creative services.
- Oversee and manage a team of graphic designers, video creators, and other creative professionals.
- Collaborate with the programming chairperson to manage the schedule for the timely delivery of creative assets.
- Ensure appropriate licensing is in place for all creative assets used by the Marketing Hall of Fame.
Qualifications & Requirements:
- A minimum of 5 years of leadership experience in creative services.
- Basic understanding of design applications and processes (design skills are not required).
- Ability to commit 8 volunteer hours per month, with flexibility to complete tasks outside of standard business hours.
- Ability to respond to communications within 24 hours.
If you’re passionate about marketing and looking for an opportunity to give back, we invite you to apply for this rewarding role.
Ad Copy Writer – Marketing Hall of Fame
Role Overview:
The Marketing Hall of Fame seeks a skilled Ad Copy Writer to join our volunteer team. This role involves crafting promotional content that supports the Marketing Hall of Fame’s event and brand goals. It’s a great opportunity for an experienced copywriter to contribute to a prestigious event, collaborate with a dedicated team, and gain exclusive access to AMA New York events.
Key Responsibilities:
- Create written content for media ads, email campaigns, and the website, adhering to brand guidelines and event objectives.
- Collaborate with the event planning team to ensure deadlines are met. A 2-3 week lead time will be provided for each project.
- Attend occasional virtual meetings (approximately 30 minutes/month from November 2024 to April 2025).
- Quality check and finalize ad copy.
Qualifications & Requirements:
- Minimum of 5 years’ experience writing advertising or promotional copy.
- Familiarity with event promotion or advertising campaign planning.
- Experience with generative AI tools.
- Proficiency in Google Drive and Google Docs.
- Ability to commit 6-8 hours per month from November 2024 to April 2025.
- Strong attention to detail and a willingness to collaborate with the event planning team.
- Writing samples are required.
Benefits:
- 2 free tickets to the Marketing Hall of Fame for the successful completion of the role.
- Free attendance at all AMA New York general events for 12 months.
- 100% virtual role.
If you’re passionate about writing impactful ad copy and supporting a renowned program, we encourage you to apply!
Creative & Graphic Designer
Role Overview:
We are looking for creative and enthusiastic individuals to join our team as a Creative & Graphic Designers. In this role, you will play a hands-on part in supporting various creative needs across a range of projects, from awards shows and chapter programs to social media and sponsorship initiatives. You’ll collaborate with our team to ensure the timely delivery of high-quality creative content that aligns with our goals and brand identity.
Key Responsibilities:
•Support the creation of visual content for a variety of programs, including chapter events, awards shows, and sponsorship initiatives.
•Assist in designing graphics, visuals, and presentations for events and social media platforms.
•Collaborate with graphic designers, video creators, and other team members to ensure all creative assets meet project requirements.
•Help manage and organize creative timelines to ensure content is delivered on schedule.
•Ensure all creative assets adhere to licensing and copyright guidelines.
•Contribute to brainstorming sessions and offer creative input for new ideas and designs.
•Adapt existing designs and materials to suit specific events or platforms as needed.
Qualifications & Requirements:
•Experience or strong interest in graphic design, video creation, or other creative fields (professional experience not required, but a good understanding of creative processes is a plus).
•Familiarity with design tools such as Adobe Creative Suite (Photoshop, Illustrator) or similar applications.
•A keen eye for detail and a passion for delivering high-quality visuals.
•Ability to manage time effectively and meet deadlines for multiple projects.
•Strong communication skills and the ability to work collaboratively with a remote team.
•Commitment of approximately 5-8 hours per month, with flexibility to work outside of regular business hours.
•Ability to respond to communications and requests within 24 hours when needed.
This volunteer position offers a fantastic opportunity to gain hands-on experience, expand your portfolio, and contribute to a variety of creative projects. You’ll work with a passionate team while helping shape the visual elements of key programs and events for AMA New York. If you’re excited to bring your creative skills to a dynamic, team-driven environment, we’d love to hear from you!